AI Operations Architect
We'll tell you if AI
isn't the answer.
We map how your team actually works, then design a system around it. AI only goes where it beats what you already do.
Takes 15 min. No signup required.
Already know you want the Review? See the AI Ops Review →
The problem
Your team doesn't need another tool.
- Your ops team copies the same data into three systems by hand
- You bought an AI tool six months ago and nobody on the team uses it
- Approvals sit in email threads for days
- Three teams use the same AI tool and get three different answers, because nobody designed how it should be used
How we work
What we build, and what we leave alone.
Process first, technology second
We don't recommend a tool until we've mapped the work it's meant to fix. AI that doesn't fit your workflow is one more thing to maintain.
Honest about what AI can't do
About a third of the workflows we map shouldn't use AI at all. We tell you which ones, and why.
Pay back in month one
We start with the changes that pay for themselves inside a month, then build the bigger system on top of them. No six-month discovery phase.
Process
Three steps to a map of your workflows.
Identify what runs your business
Sales, onboarding, invoicing, support. Name the workflows your team depends on, not the ones in the org chart.
Map how the work moves
Drag and connect each step to see the handoffs and the parts everyone works around.
See where AI fits
We mark the steps a machine can run and the steps that need a person to decide.
Questions
What you're probably wondering.
The math
What manual work costs you.
10people
$75/hr
15hrs
Annual cost of manual work
$563k
Savings if you cut those hours in half
$281k
FTEs recovered
1.9
Start mapping. Takes 15 min.
Engagement
Five phases, each with a named deliverable.
Phase 1 produces the Workflow Audit Report. Phase 4 puts a workflow into production. The rest are below.
Discovery & assessment
You walk into your next leadership meeting with one workflow named, ranked, and ready to build, and the reasoning your CFO will sign off on.
Workflow Audit Report
Opportunity identification
We score each pain point on AI feasibility and business impact, then order the roadmap by payback.
AI opportunity matrix, Prioritized roadmap
Solution design
We turn the opportunities you pick into a spec an engineer can build from, with cost projections and KPIs attached.
Architecture blueprint, Business case document
Implementation & delivery
We build the workflow and run it in production, integrated with the tools your team already uses.
Shipped workflow, Implementation playbook, Measurement framework
Ongoing support
Every month we check the workflow against its baseline numbers and flag model drift.
Monthly review cadence, Scope expansion
Discovery & assessment
You walk into your next leadership meeting with one workflow named, ranked, and ready to build, and the reasoning your CFO will sign off on.
Workflow Audit Report
Opportunity identification
We score each pain point on AI feasibility and business impact, then order the roadmap by payback.
AI opportunity matrix, Prioritized roadmap
Solution design
We turn the opportunities you pick into a spec an engineer can build from, with cost projections and KPIs attached.
Architecture blueprint, Business case document
Implementation & delivery
We build the workflow and run it in production, integrated with the tools your team already uses.
Shipped workflow, Implementation playbook, Measurement framework
Ongoing support
Every month we check the workflow against its baseline numbers and flag model drift.
Monthly review cadence, Scope expansion
Start with the map.
Fifteen minutes gets you a diagram of how your business runs today. That's the input for everything we do next.
No signup required.